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Edmonton Blues Society 2018  Amended Bylaws

The Special Resolution Changes and Amendments to the Edmonton Blues Society Bylaws are as follows:   

Additions to Bylaws   

Terms and Term Limits   

Each Director shall serve for a term of one (1) or two (2) years. Term distribution to be determined by the board during the nomination process. 

No person shall be eligible to full director terms aggregating more than twelve (12) consecutive years. After a lapse of two (2) years following service within the twelve-year limitation, eligibility is re-established. 

Each Executive Director shall serve for a term of one (1) or two (2) years or until a successor has been duly elected and qualified.  Executive Directors shall be limited to uninterrupted Board membership of two (2) consecutive 2-year terms or four (4) consecutive or cumulative 1-year terms. After a lapse of two (2) years following service within the four-year limitation, eligibility is re-established, with the following exceptions:  a) the immediate past President shall continue as a member of the Board of Directors automatically for one year following his or her service in the office of President without regard to the number of his or her prior consecutive terms as a director; and b) an initial appointment as a director to serve the remainder of an unexpired term shall not count toward the two consecutive term or four year cumulative limit. 

No person, except the Treasurer, shall hold the same office longer than two (2) consecutive 2-year terms or four (4) consecutive or cumulative 1-year terms. After a lapse of two (2) years following service within the four-year limitation, eligibility is re-established. 

Nomination process 

Nominations for directors shall be submitted by members in writing to the Board not less than 20 days prior to the Annual General Meeting. The recommendations of the Board shall be submitted to the general membership at least 10 days prior to the Annual Meeting. Election of Board members shall be conducted in conjunction with the Annual General Meeting.  

Succession 

The Executive Director Presidency shall be filled from the Vice President position. In the event the sitting Vice President is unable to succeed for any reason, Executive Director positions will default to succeed. In the event Executive Directors are unable to succeed, succession will be determined by regular vote at the annual general meeting.

Amendments to bylaws 

Voting 

16. Any member who has not withdrawn from membership, nor has been suspended nor expelled, shall have the right to vote at any meeting of the society as long as they have been a member for at least 30 days prior. Such votes must be made in person. 

Auditing 

11. The books, accounts and records of the Secretary and Treasurer shall be audited at least once each year by a duly qualified accountant or by two members of the society elected for that purpose at the Annual General Meeting. A complete statement of the standing of the books for the previous year shall be submitted by the Treasurer at the Annual General Meeting of the society. The fiscal year end of the society shall be Feb 28th (29th in leap years.)